How it works
The Process
We know your days are full, juggling classrooms, staff, and the endless to-dos that come with running a school.
That’s why our school photography process for preschools and daycares is designed to be completely stress-free for your team — while still delivering portraits parents actually love.
No cheesy grins. No fake backdrops. Just real expressions, clean and timeless images, and a seamless process from start to finish.
Below, you’ll find a clear overview of what to expect on picture day and beyond.
Let’s Pick a Date and Get You Booked
We’ll start with a quick call or email to walk you through your options:
- Choose your background: dramatic black or bright white
- Decide on your class photo style: a traditional group photo, or a composite made from individual portraits.
Once we’ve talked through your preferences and answered any questions, you’ll choose a photo date. Most schools book 6–12 months in advance, though we occasionally have last-minute availability.
Choose your background
Choose your class photo style
Warm, cozy, and classic. This traditional group photo brings everyone together in one shot. It’s a sweet keepsake for families and a lovely way to capture the spirit of each classroom community.
Clean, polished, and flexible. The composite layout uses individual portraits to create a crisp, more formal look — ideal for schools with varying schedules and ensuring every child is included.
Preparation Made Simple
Whether you want to be hands-on or hands-off, we’ve got a plan that works for you.
Option 1: We communicate directly with parents
With parent consent, you share their email addresses and we take it from there: sending all reminders, handling questions, and walking them through the ordering process. Most of our schools choose this model for its convenience.
Option 2: You keep communication in-house.
We’ll provide ready-to-send emails at key points: before photo day, when galleries go live, and when ordering deadlines approach. It’s a little more work on your end, but still totally doable with our support.
Either way, you’ll never have to chase down paper order forms or field endless parent questions!
It’s Photo Day
(And Yes, It’s Fun!)
We’ll arrive 30 minutes before the scheduled start to set up. All we need is a space about 12×12 ft, access to a power outlet, and the ability to turn off overhead lights. A gym, nap room, or even a quiet classroom corner works great.
Each child gets a short, relaxed portrait session—no rushing, no pressure. We laugh, we play, we get the kind of real smiles that make parents’ hearts melt.
And we don’t stop at student portraits. On photo day, we will also take class photos, teacher headshots, as well as sibling photos.
Parents View and Order Online
Within about 2-3 weeks, each parent receives access to a private, password-protected gallery typically featuring 8–12 images of their child. With a range of genuine smiles and natural moments, parents get to choose the portraits that truly reflect who their child is. We promise, there will be no stiff poses or awkward expressions in sight!
Parents have one week to choose from digital downloads, prints, or wall art. Products are priced competitively, with options for every budget.
There’s no cost to the school, no cash collection, and no order forms. Everything is handled online, securely and easily.
Final Delivery and Follow-Up
After the ordering window closes, we handle all fulfillment and delivery. Digital orders are sent immediately to parents via email, and printed items are delivered to the school within 2 weeks.
We’ll do a quick follow-up to check in and chat about how things went. If you’d like, we can even pre-book for the following year while everything’s still fresh!
Why schools love working with us
No hassle, no paperwork mountains—just real portraits, real personalities, and real smiles, all handled for you.
And yes, we go a little further…
Free Teacher Headshots
Staff receive professional headshots at no cost, perfect for school websites, newsletters, bios, or personal use.
Staff Discounts
Educators receive 50% off all photo products when ordering images of their own children enrolled at the school.
Free Class Prints
Printed enlargements of each class photo are gifted to the school for classroom displays, offices, or sharing with teachers.
Free Digital Image Access
Schools receive digital copies of all student and class photos for admin use, including yearbooks, hallway displays, websites, and internal records.
Free Class Photo for Families
Every family who places an order receives a complimentary 5×7 printed class photo — a keepsake parents truly appreciate.
A Custom Experience
Every school is different. We tailor the process to fit your calendar, classroom routines, and any unique needs your school may have.
Loved by educators like you…
“…she captures their true spirit…”
We’ve been working with Rochelle at our daycare for a few years now. Rochelle is amazing with our young daycare children. She always manages to capture their true spirit and the photos are incredible!
“…the results were stunning…”
Rochelle took our school pictures and all the staff and children had fun! The results were stunning. We can’t wait to have her back to our school this year. Rochelle has a special gift to bring out the most unique, natural and beautiful pictures, she is also lovely and very professional.
…and Raved about by parents!
good to know
Frequently Asked Questions
We know school photo day can come with a lot of questions. From how things run on the day to what parents can expect afterward, we’ve answered the most common ones here to help everything feel clear, easy, and stress-free.
Ready when you are